Service

Data Protection Statement

Data protection guidelines

This data protection statement explains the type, extent and purpose of collection and use of personal data by the party responsible for this website (hereinafter “offer”) to the user.

The legal basis for data protection can be found in the German Church Data Protection Act (Kirchliches Datenschutzgesetz, KDG).

I. Name and address of the responsible Party

The legal provider of this internet website is
Deutscher Caritasverband e. V.
Karlstraße 40
79104 Freiburg
Germany
Phone: +49 (0)761 200-0
Internet address: www.caritas.de  
Email: info@caritas.de
Editorial staff responsible for the internet website www.caritas.de are
Kerstin Stoll & Martin Herceg
Deutscher Caritasverband e. V.
Karlstraße 40
79104 Freiburg
Germany
Phone: +49 (0)761 200-285
Email: info@caritas.de

II. Name and address of the data protection officer

The data protection officer for Deutscher Caritasverband e. V. is
Ziar Kabir
Email: datenschutz@caritas.de
Responsible supervisory authority
(Arch-)Dioceses of Freiburg, Fulda, Limburg, Mainz, Rottenburg-Stuttgart, Speyer and Trier
The diocese data protection officer for (Arch-)Dioceses of Freiburg, Fulda, Limburg, Mainz, Rottenburg-Stuttgart, Speyer and Trier is
Ursula Becker-Rathmair
Catholic Data Protection Centre (Katholisches Datenschutzzentrum) Frankfurt am Main
Haus am Dom, Domplatz 3
60311 Frankfurt
Germany
Phone: +49 (0)69 80087188 00
Fax: +49 (0)69 80087188 15
Email: info@kdsz-ffm.de

III. General data processing Information

Extent of processing of personal data

We only collect and use users’ personal data where it is necessary to make a functional website and our content and services available. The collection and use of users’ personal data is generally only done with the consent of the user. Exceptions are made in cases were the previous consent cannot be obtained for real reasons and processing the data is legally permitted.

Legal basis for processing personal data

This is the legal basis for processing your personal data:

  • Consent
  • Contract fulfilment or precontractual measures
  • Legal obligation
  • To protect a legitimate interest of our company or a third party where the interests, the basic rights and freedoms of the subject do not outweigh the interest mentioned first

Data deletion and length of storage

The subject’s personal data is deleted or blocked as soon as the reasons for storage cease to apply. Storage can continue beyond this if deleting data goes against a statutory retention period, e.g., tax code or commercial code. We generally store data for ten years.

Description and extent of data processing

Each time our website is opened, our system automatically collects data and information from the computer system opening the website. The following data is collected:

  • Browser type and the version in use
  • User’s operating system
  • User’s internet service provider
  • User’s IP address
  • Data and time of access
  • Website that transferred the user’s system to our website
  • Websites that the user’s system opens from our website

Legal regulations enable us to temporarily store the data and log files. Temporary storage of the IP address is necessary to make the website available to the user’s computer. For this purpose, the user’s IP address must be stored for the duration of the session. The data is stored until the end of the session and then automatically deleted. As this data is necessary to use the website, you, the user, do not have the option of refusing this processing.

IV. Newsletter

You can subscribe to a free newsletter on our website. The data you enter into the form is transferred to us when you register for the newsletter. This is the data in question:

  • IP address along with date and time of registration
  • Name (optional) and email address

In order to process the data your consent is requested during registration and you are referred to this data protection statement. Your data is not transferred to third parties. This data is therefore used solely to send the newsletter. If personal data is collected and processed for the purpose of registering and sending the newsletter it is in order to prevent misuse of the service and to send the newsletter.
Your data is deleted as soon as it is no longer necessary for the purpose for which it was collected. The email address is stored for as long as you subscribe to the newsletter. You can unsubscribe via the unsubscribe link in the newsletter.

V. Registration

You can register as a user on our homepage. This results in the personal data that you submit being processed by us. Again, this data is not transferred to third parties. The following data is collected during the registration process:

  • IP address along with date and time of registration
  • Name (usually optional) and email address
  • Organisation/association (only collected in some circumstances)

We need to process your data in order to fulfil contractual obligations or precontractual measures. But processing may also be based on your consent. Registration is required to fulfil a contract or a precontractual measure. It is also necessary in order to provide the content and services on our website. Storage generally ends once the purpose for collection has been fulfilled. If it is necessary to collect and process your personal data for a precontractual measure or to fulfil a contract, we are obliged to adhere to statutory retention periods. The data may only be deleted once such periods have ended.

VI. Contact form, magazine orders and email contact

You will find contact forms along with order forms for magazines, annuals and other subscription offers on our website. The contact form allows you to initiate electronic contact. We process the data in the form. The following data is processed to initiate contact:

  • IP address along with date and time of submission
  • Email address
  • Name
  • Any reasons for initiating contact or additional Information

Order forms can be used to order magazines (neue caritas, Sozialcourage, neue caritas annuals, PDF downloads of neue caritas special editions). We process the data submitted. The following data is processed for registration:

  • IP address along with date and time of submission
  • Email address
  • First and last name (and organisation)
  • Address and contact information of the person placing the order
  • Organisation and invoicing information
  • Any additional information

To process the data your consent (Section 6 (1)b KDG) is requested during the submission process and you are referred to this data protection statement. The data is used to the extent that and so long as it is necessary for the applicable contractual relationship.

The data collected is only transferred to third parties if necessary to fulfil the contractual relationship with the user or to make the services selected by the user available (delivery, reading services, customer acquisition), if the user had consented or there is a statutory obligation.

You can also contact us using our email address. We process your emails. Your data is not transferred to third parties. The data is exclusively used to process the conversation. The legal basis for this data processing is your consent. If you contact us to complete a contract, the legal basis is the fulfilment of the contract or a precontractual measure. The purpose of entering data in the contact form is to initiate contact with us. The data is deleted once the purpose for processing the data has been completed. In the case of initiating contact this depends on the circumstance of the individual request. Direct deletion may not be possible due to statutory retention periods. You can withdraw consent.

VII. Cookies

The www.caritas.de website uses cookies. Cookies are text files that are placed and stored on a computer system by an internet browser.

Many websites and servers use cookies. Many cookies contain a cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a row of characters that allow internet pages and servers to be assigned to a specific internet browser where the cookie was stored. This allows the internet sites and servers to differentiate between the individual browser of the subject and other internet browsers that contain other cookies. Specific internet browsers can be recognised and identified through the unique cookie ID.

The use of cookies allows www.caritas.de to provide users of this website with user-friendly services that wouldn’t be possible otherwise.

Cookies enable us to optimise the information and offers on our website in the interest of the user. Cookies allow us, as previously mentioned, to recognise users of our website. Recognising users allows us to make the website more user friendly. Users of a website that employs cookies do not have to enter login information every time they visit the website, for example, because this is done via the website and the cookie stored on the user’s computer system. Another example is the shopping cart cookie for the online shop. Cookies allow the online shop to remember items that a customer has placed in his shopping cart.

Subjects can prevent our website placing cookies at any time by changing the settings on their internet browser, thereby permanently refusing to allow cookies to be stored on their computer. In addition, already placed cookies can be deleted at any time using the internet browser or other software. All common internet browsers have this feature. It is possible that not all functions on our website will be fully available if the subject deactivates the storing of cookies in the browser he is using.

VIII. Social media

Our website features diverse social media buttons, including Facebook, Google+, Twitter and others. These buttons are links. No data is transferred to these social media providers when visiting our website. A new window will open and you will be transferred only if you click on the buttons.

IX. Google Maps integration

Our website uses Google Maps provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter “Google”.

Every time you open Google Maps, Google will store a cookie on your system in order to process user settings and data from the site on which Google Maps is integrated. This cookie is usually not deleted when the browser is closed. It usually expires after a certain period of time unless it is first manually deleted.

If you do not consent to this processing of your data you can deactivate the Google Maps service and prevent data being transferred to Google. To do this you must deactivate the Java script function in your browser. Please note, however, that you will not be able to use Google Maps in this case, or use may be restricted. Deactivating this service may also restrict the functionality of this website.

The use of Google Maps and the information obtained from Google Maps is in accordance with the Google terms of use www.google.de/intl/de/policies/terms/regional.html and additional terms and conditions for Google Maps www.google.com/intl/de_de/help/terms_maps.html

X. YouTube

Our website uses plugins from YouTube, which is operated by Google. The operator of this site is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. Opening one of our pages featuring a YouTube plugin creates a connection to the YouTube servers.

The YouTube server receives information about which of our website pages you have opened. If you are logged into your YouTube account, YouTube can assign your surfing history to your personal profile. You can prevent this by logging out of your YouTube account.

You can find out more about how user data is handled in YouTube’s data protection statement: www.google.de/intl/de/policies/privacy

XI. Comments function on this website

To use the comments function on this website, we also store information regarding the time the comment was created and the user name, or pseudonym, you have chosen in addition to the comment. We also store your IP address. You may also provide your email address.

IP address storage

Our comments function stores the IP addresses of users who post comments. Because we do not check comments before posting them we need this information in case of legal offences, such as insults or propaganda, in order to action against the poster.

By posting a comment you consent to this data being stored (Section 6 (1)b KDG). The data is deleted once the purpose for processing the data has been completed. In the case of comments, this may depend on the website’s publication period and individual circumstances. Direct deletion may not be possible due to statutory retention periods.

XII. SSL encryption

This website uses SSL encryption to ensure security and to protect the transmission of confidential content, such as request that may be sent to us, the operator of the website. You can recognise an encrypted connection through the address line in the browser, which changes from “http://” to “https://” and features a lock symbol.

If SSL encryption is activated, data that you transmit to us cannot be read by third parties.

XIII. Deutscher Caritasverband e. V.’s career site

You can store an application profile and apply for vacancies in a secure area on our website. We process data submitted for the profile and data provided during the application process. The following data is processed during applications:

  • IP address along with date and time of submission
  • Email address
  • Name
  • Applicant’s address and contact information
  • Qualifications
  • Application materials, such as cover letters, certificates, CV, etc.
  • Any additional information

Your consent is requested to process this data (Section 6 (1)b KDG) when you send your application, and you are referred to this data protection statement.

Your data is exclusively used to process the application. Your data is transferred to the employer for the vacancy you have applied for. The legal basis for this data processing is your consent. If you contact us to complete a contract, the legal basis is the fulfilment of the contract or a precontractual measure. The purpose of entering data into the application form or profile is to apply for vacancies. The data is deleted once the purpose for processing the data has been completed. For applications, this may depend on individual circumstances. Direct deletion may not be possible due to statutory retention periods. You can withdraw your consent (please also refer to the general terms and conditions for the career site;Allgemeine Geschäftsbedingungen der Job- und Praktikumsbörse der Caritas).

XIV. Statistics (Google Analytics)

This website uses Google Analytics, a web analysis service provided by Google Inc. (“Google”). Google Analytics uses cookies, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there.

This website uses IP anonymisation (also known as IP masking). The user’s IP address is shortened within an EU member country and the European Economic Area. This means the IP address cannot be used to identify you.

As part of the agreement on assignment data that the website operator has signed with Google Inc., Google creates an evaluation of the website use and website activity using data collected and provides services related to internet use. The IP address transmitted by your browser for Google Analytics services is not merged with other Google data. You can find out more about the terms of use and data protection at https://www.google.com/analytics/terms/de.html or https://policies.google.com/?hl=de

Processing purpose

As commissioned by the operator of this website, Google will use this information to evaluate your use of the website, compile reports on the website activities and provide the website operator with further services associated with the use of the website and the internet.

Transfer to third party countries

Personal data is transferred to the USA under the EU-US Privacy Shield based on the European Commission’s adequacy resolution. You can find the certificate here.

Legal basis

The legal basis for the use of Google Analytics is Section 15 (3) of the German Telemedia Act (Telemediengesetz, TMG) and Section 6 KDG.

Duration of data storage

The data we send and that is linked to cookies, user recognition (e.g. User ID) or ad IDs is automatically deleted after 14 months. The deletion of data for which the retention period has expired is automatically done once a month.

Subjects’ rights

You can withdraw your future consent at any time by preventing cookies being saved with the correct settings in your browser software, but we must point out that this may result in some functions on this website not working fully.

You can also prevent the collection of data created by the cookie and based on your use of the website (incl. your IP address) and it being sent to Google, and the processing of this data by Google, by downloading and installing the browser add-on: Opt-out cookies prevent your data being collected when you visit this website in the future. In order to prevent Google Analytics from collecting your data you must opt out on all systems where it is used. Click here to store the opt-out cookie: deactivate Google Analytics

XV. Subjects’ rights

You are the subject and you have the following rights:

  • You can demand information regarding the personal data we have stored about you, where this came from and what the purpose of collection was. You must also be informed if we transfer your data to third parties. In this case we must provide information regarding the identity of the recipient or the type of recipients.
  • If your personal data is incorrect or incomplete you may demand that the data is corrected or supplemented.
  • You can refuse to allow your personal data to be processed for advertising purposes. Your data must then be blocked for this purpose.
  • You have the right to restrict processing for a time if you dispute the accuracy of the personal data relating to you, during which time the responsible party can check the accuracy of the personal data; if the processing is illegal and you decline to have the data deleted in favour of restricting use of the personal data; if the responsible party no longer needs the personal data for the purpose for which it was processed but you require this personal data to assert, exercise or defend legal claims, or you are contesting processing in accordance with Article 21 (1) GDPR and it has not yet been determined if the legitimate interests of the responsible party outweigh your own.
  • You can demand your data is deleted. This is possible if there is no legal basis for data processing or the legal basis has expired. The same applies if the purpose for processing the data has expired or no longer applies for another reason. Please beware that deletion may go against existing retention obligations or other legitimate interests of our company. We would be happy to inform you of such on request. If we have made your data public we are obliged to inform every recipient that you have demanded deletion of all links to or copies of this personal data.
  • You also have the right to object if you have a legitimate interest for personal reasons that outweighs the interest in processing the data. This does not apply however when we are legally obliged to process the data.
  •  Without prejudice to any other administrative or judicial remedy, you have the right to complain to a supervisory authority if you believe that the processing of your personal data violates data protection regulations.
  • You have the right to view the personal data you have provided to the responsible party in a structured, conventional and machine-readable Format.